| Index Card
This card (front side) should be filled in by applicant in Block Letters.Back side of the card is filled in by the Regional Passport Office. It is meant for the purpose of keeping permanent record by the Regional Passport Office. |
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| Card for Machine Writing
This card(front side) is also filled-in by the applicant in Block Letters in Black Ink.Back side of the card is filled in by the Regional Passport Office.As and when the computer writing of the Passport is introduced, the information in the Card will be used by the computer operator for computer writing of the passport. |
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| Acknowledgement Card
This card (both sides) is also filled in by the applicant and is used by the Regional Passport Office as an acknowledgement of the application form for passport and other documents. |
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| Pages No. 1 to 4
These consist of main application form and should be filled in extremely carefully in Block Letters. Please ensure that details of passport, if any, held earlier are given. If passport was applied for but not issued for any reason, please furnish file number or key issued for any reason, please furnish file number or keynumber and date of submission of passport application to avoid future complication. |
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| Pages 5 & 6
In page 5 specimen signatures or thumb impression of applicant in the boxes given and on the two stickers should be given.two clear photographs (without signature) may also be pasted in the boxes provided for this purpose. sign with black ball point pen only.Kindly note the earlier practice of giving two photographs in a separate envelope has been dispensed with.Nothing should be written in the blank space meant for office use on page 5 & 6. |
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| Pages 7 to 10
These pagesconstitute Personal Particulars Form in duplicate and are needed by the Regional Passport office for the purpose of Police Verification. The form should be filled-in completely and correctly otherwise delay in issue of passport may occur due to late/non receipt of Police Verification Report.
If the applicant has not continuously stayed at the present address for the last one year, please photocopy the Personal Particulars Form' and enclose an additional set (in duplicate with photographs) for each additional place of stay. |
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| Pages 11 to 18
these pages should be filled only in case of third loss/damage of passport.All the copies should be filled in by applicant. |
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| Pages 19 to 26
These pages consist of Passport Information Booklet. The instructions contained in the Booklet should be read carefully before filling the form.Before submitting the application remove and keep the booklet for future handy reference. |
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| What are the recent changes in the New Application Form ? |
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| The new form incorporates the following changes. |
| (i) |
Period of Police Verification/Certification from Deputy Secretary etc. has been reduced from two years to one year. |
| (ii) |
The requirement of giving two photograph in a separate envelope has been dispensed with.Instead of it, two extra photographs have to be pasted on a separate sheet provided in the form. |
| (iii) |
Column meant for Declaration of parents/ guardian in case of passport for minor, now clearly provides for signatures by both the parents/guardian. |
| (iv) |
Affidavit to be submitted by illiterate applicant as proof of date of birth can now also be attested by Notary Public as against the earlier requirement of attestation by the Magistrate only. |
| (v) |
A new card has been added for machine writing of the Passport. |
| (vi) |
While applying for a minor's passport, attested photocopy of passport if any of both parents should incorporate their present marital status.Moreover, at least one of parents of the minor child must hold a valid Indian passport failing which passport to minor applicant shall be issued which passport to minor applicant shall be issued only after receipt of clear police report. |
| (vii) |
The cut off period for issue of out of turn passport has been increased from four weeks to five weeks. |
| (viii) |
If the applicant has resided at more than one place during last one year then all previous addresses with the relevant dates should be mentioned in the verification certificate. |
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| Where from to Obtain Application Forms ?
Revised Application forms are available free from the Regional Passport Offices as per list given at Annexure I and Chief Passport Officer's office at Ministry of External Affairs, Patiala House House Annexure.Tilak Marg, New Delhi, These forms, are also available from the Head Post Offices on payment of Rs. 3 per form.
As there is huge rush of persons seeking application forms from the RPOs and one form is generally issued to one person only, the Ministry of External Affairs has recently authorised M/s Jaina Book Agency (Sales), C-9, Connaught Place, New Delhi.Ph. :3326728, Fax : to print, distribute and supply the application forms. Printing by any other personis strictly prohibited. Any unauthorised person printing and/or supplying the form can be prosecuted under the law. Unauthorised printing of the form without approval of Unauthorised printing of the form without approval of Ministry of External Affairs is not acceptable.M/s Jaina Book Agency (Sales) in turn has authorised a number of Bookshops &Stationers to distribute/sell these forms.A complete list of such outlets is given at Annexure II. The form is readily available at these outlets.Maximum retail price of the form is Rs. 7.50 (inclusive of all taxes). |
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| What is the prescribed fee and how it is paid?
An all inclusive fee of Rs. 2500 is to be paid alongwith the application form either by bank draft drawn in favour of the Passport office or in cash.In case of Bank draft full name of the applicant and application number should be written on the reverse ofbank draft.
For issue of duplicate out of turn (Tatkal) Passport within five working days of the date of application, an additional fee or Rs. 2500 is also payable. |
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| How to Apply ?
An application for passport may be submitted person ally or through a representative or by registered post. Only one copy should be submitted.Second copy maybe filled and kept by the applicant for future reference.
You must be extremely careful while filling the forms, which have now been further simplified, as there are a lot or discrepancies in the information given given in the form and the documents.There is considerable delay in issuing the documents.There is considerable delay in issuing the passport on this account for which the RPO is unnecessarily held responsible. |
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| Documents
Attested copies of all documents are required to be attached with the application form.Originals should how-ever be produced for verification and same will be returned after verification. |
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| (a) |
If Passport is Lost |
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(i) |
Attach copy of First Information Report (FIR) from the police station where the loss has been reported, |
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(ii) |
Affidavit as per specimen appended at Annexure IX, and |
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(iii) |
A signed statement (on plain paper) describing circumstances leading to loss of passport. |
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(iv) |
A copy of letter written by applicant to concerned PO(s) /Indian Mission(s) informing loss of passport. |
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(v) |
NRIs should submit 4 additional photographs. |
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| (b) |
If Passport is Damaged |
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(i) |
Attach passport, |
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(ii) |
Affidavit as per specimen appended at Annexure IX, and |
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(iii) |
A statement (on plain paper) describing circumstances leading to damage. |
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| (c) |
Other Documents |
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(i) |
A photocopy of applicant's ration card or any one of the following documents: appointment letter of reputed companies on letterhead/water tax/telephone bill/electricity bill/running bank account etc./Income Tax Assessment Order of last three years or Election Commission ID Card, |
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(ii) |
Attested copy of citizenship document if applicant is a citizen of India by Registration or Naturalisation, |
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(iii) |
If the applicant has not continuously stayed at the present address for the last one year, please attach photocopy of the "Personal Particulars Form" and enclose an additional set (in duplicate with photographs) for each additional place of residence, |
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(iv) |
Govt/Public Sector/Statutory body employees should submit "No Objection Certificate" in original (Annexure IV), |
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(v) |
If the applicant is eligible of "ECNR" attach attested copy ofsupporting document (see Chapter 5). |
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(vi) |
If the applicant was repatriated at Govt. cost, enclose documents to show that expenditure incurred by the Govt.on his/her repatriation has been fully refunded to the Govt, of India , Ministry of External Affairs.
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(vii) |
If the applicant was deported to India, give details of Emergency Certificate/Passport. |
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| (d) |
When applying for a Minor's Passport |
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(a) |
Affidavit by legal guardian (Annexure V) only if parents are not legal guardian. |
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(b) |
Affidavit by two responsible persons who know the legal guardian as well as minor (Annexure VI). |
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(c) |
Attested photocopy of passport, if any, of both parents incorporation their present marital status. |
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| Note: The consent of both parents is necessary for issue of passport minors (below 15 years). Hence both parents are required to affix their signatures under the declaration in column 19.In casewhere the parent(s), is/are resident outside India, such consent from the parent(s), in the form a sworn affidavit, duly attested by the Indian Mission Post abroad, is acceptable.At least one parent of the minor child must hold a valid Indian passport, failing which passport to minor applicant shall be issued only after clear police report. |
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| (e) |
Proof of Date of Birth (Attach one of the following) |
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(a) |
Birth certificate issued by a Municipal Authority or district office of the Registrar of Births & Deaths; |
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(b) |
Date of birth certificate or nationality certificate from the school last attended by the applicant or any other recognised educational institution; |
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(c) |
Affidavit sworn before a Magistrate/Notary stating nationality and date/place of birth, as per specimen in Annexure III.This affidavit is submitted by illiterate applicants as proof of date of birth in cases no other documents mentioned at Sl. No (a) & (b) are available. |
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| Note: In the cases of applicants born on or after 26.01.89. only Birth Certificate issued by the Municipal Authority or the Office of the Registrar or Births & Deaths is acceptable. |
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| (f) |
Change of name |
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| Following marriage, remarriage or divorce : |
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(a) |
A woman applying for first time for a passport in her married name or for change of name surname in existing passport on account of marriage must furnish. |
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(i) |
Photocopy of the husband's passport if any, and |
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(ii) |
an attested copy of marriage certificate issued by Registrar of Marriages or an affidavit form the husband and wife along with a joint photograph. |
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(b) |
Divorcees applying for change of name or for deletion of spouse's name in existing passport must furnish: |
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(i) |
Divorcees deed duly authenticated by court, or |
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(ii) |
Deed poll/sworn affidavit (Annexure VII). |
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(c) |
Re-married applicants applying for change of name/spouse's name must furnish: |
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(i) |
Divorce deed/death certificate as the case may be in respect of first spouse, and |
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(ii) |
Documents as at (a) above relating to second marriage |
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| In other circumstances for change of name, the applicant (both male and female) should furnish |
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(i) |
Deed poll/sworn affidavit (Annexure VII); |
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(ii) |
Paper cuttings of two leading daily newspapers (one daily newspaper should be of the area of applicant's permanent and present address or nearby area); |
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(iii) |
Court Order. |
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| (g) |
Photographs |
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(a) |
Eight identical photographs in black and white or in colour of 35mm x 45mm size showing frontal view of full face against a light background are required.Six photographs should be pasted on the application in the boxes provided.In the six photographs in such a way that half the signature appears on the photographs and the remaining on the application form.The signature across the photographs should be the same as the specimen signature given by the applicant in the form.Two clear photographs should be pasted on Page 5 without signatures |
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(b) |
Photos taken with coloured or dark glasses and in uniform will not be accepted. |
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| (h) |
Caution |
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A passport is issued under the Passport Act, 1967. It is an offence to knowingly furnish false information suppress material information which attracts penal and other action under relevant section of the said Act. Passport is a valuable document. All holders are requestedto take due care that it does not get damaged, mutilated or lost.Passports should not be sent out to any country by post.
Lost of passport should be immediately reported to the nearest Police Station and to the nearest Passport Office/ Indian Mission. Passport holder shall be responsible for misuse of passport, due to non-intimation of loss to the concerned Passport Office/Indian Mission. Passport is a Govt. property any should be surrendered when demanded in writing, by any Passport Issuing authority. |
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| (i) |
Out of Turn Issue of Passport |
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An applicant desiring to obtain his passport out of turn in view of any emergency should submit necessary documentation substantiating the urgency.In case the applicant wishes to obtain his passport in less than five weeks from the date of submission of the application form, a verification certificate as per the specimen at Annexure VIII should also be submitted along with the documentation of urgency.The Passport Officer shall retain the right to verify in writing the authenticity of the Verification Certificate from the official who has issued it.All applicants seeking a passport out of turn are advised to meet the Passport Officer concerned after submitting their applications with the documentation as specified. The head of Passport Office shall reserve the right to accept or reject such priority requests for issue of out of turn passports.
Police Verification shall be done in all cases of issue of passport.
The applicant's Passport size photograph is also required to be affixed on the Verification Certificate and attested by the officer issuing the Verification with his/her signature and rubber stamp in such a way that half the signature and stamp appear on the photograph and half on the certificate.
If the applicant has resided at more than one place during the last one year then all previous addresses with the relevant dates should be mentioned.
The Verification Certificate may be got signed by any of the following : |
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(i) |
A Deputy Secretary/Director/Joint Secretary/Add. Secy/Spl. Secy./Secy/Cab. Secy to Govt.of India. |
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(ii) |
A Joint Secretary/Add. Secy/ Spl. Secy./chief Secy to a State Govt. |
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(iii) |
A Sub-Divisional Magistrate/Additional DM/District Magistrate of the district of residence of applicant. |
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(iv) |
A District Supdt. of Police/Range, DIG/IG/DGP of district of residence of applicant. |
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(v) |
A colonel and above or equivalent ranks in the Air Force and the Navy. |
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(vi) |
A General Manager of a Public Sector Undertaking. Anyone who issues incorrect verification certificate may be prosecuted under section 12(2) of the Passport Act, 1967. |
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| (j) |
Tatkal Scheme |
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Click on the Link : "TATKAL SCHEME" |
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| (k) |
Delivery of Passports
Passports is delivered only to the applicant or despatched by registered acknowledgement due or speed-post to the address given in the application form.
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| (l) |
Passport
for Minors |
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